How do I create a vacancy? (In-depth Guide)

How do I create a vacancy?

1. Click on ‘Vacancies’ in the top menu bar
2. Select "Create Vacancy"

Create a Vacancy Screen 1:

1. If you're looking to use one of your previously created Advert templates, you can select it from the "Use a library vacancy" dropdown list. Alternatively, keep it on "new".
2. Select your required workflow from the "Choose workflow" dropdown. Ignore the other boxes (for now), and click NEXT.

Create a Vacancy Screen 2:

• Job Title: Enter the job title of your role. Keep it simple. Avoid jargon, special characters/ symbols, acronyms, abbreviations & quirky job titles for the best response.
• Job Reference: Tick the "Auto Generate" box or enter your own unique reference.
• Advert: Type, or copy and paste (CTRL and V) your advert into this section. Ensure your advert stands out. Keep it formatted for easy reading by splitting it into paragraphs and including bullet points. Remember to add information about the company as well as the role itself. Use the advert to tell the applicants why your company is a great place to work.
• Salary:
  • Salary Range: Enter your salary/wage range, or the same figure in both the "from" and "to" boxes. This is mainly used in the background on job boards to aid with salary filtering options.
  • Per: Match this to the figures entered in the Salary Range. i.e 22,000-25,000 = per annum / 10.50-10.50 = per hour
  • Salary Description: Enter the salary as you would like applicants to see it. E.g £22,000 -£25,000 per annum / Circa £24k per year / £30,000 base plus commission / Competitive / Dependent upon experience
  • Hide Salary: Tick this box if you do not want the salary from the salary range boxes to be shown to applicants.
• Contract: 
• Contract Type:  Select the most relevant option for the position you are advertising.
• Contracted Hours: Select the most relevant option for the position you are advertising. 
• Location:
• Remote / Work from Home: Select the most relevant option for the position you are advertising. Even if the role is fully remote, you will still need to enter an address as the base for the role. You can enter the office address or a city and post code for the area you would like to target applicants from.
• Select from Location Library: If you have previously saved the location for this position to the Location Library, you can select it here from the dropdown box. Alternatively, you can manuallu enter the address in the boxes below.
• Location Name: This is an internal reference of the location for you in the ATS. This will not be seen by applicants.
• Save to Location Library: If this is a location you will use for roles in the future, you can save it to the Location Library so that youc an select it from the dropdown list next time.
• Categories: Select the most relevant category to your vacancy from the left-hand side list. Do not worry if there is not an exact match, this will not affect applications from job boards. Categories are used in the automatic search for the Talent Pool.
• Save to vacancy Library:  Tick this box and enter a reference such as the job title so that when you save the advert it will also create a copy as a template in the Vacancy Library.

Save Vacancy

Next Steps:

• Want to edit your pre-screening / telephone interview or any other workflow forms prior to posting? Click on "Forms". 
• Ready to post your advert? Click on "Post **JOB TITLE*** To Job Boards".
• Need to assign a colleague as a recruiter to this vacancy? Click on "Recruiters"
• Want to edit an automated email just for this vacancy? Click on Workflow/Events
• Want to view any matching candidates from your TalentPool? Click on Candidates